What counties make up the Southern region? Albany, Rensselaer, Columbia, and Greene Exhibitors must be Girl Scouts from the Southern Region.
What is the deadline for registration? Mail-in registration starts December 8, 2024, and ends April 12, 2025. ·Registrants may pick up their packets the day of the fair. Each packet will include admission bracelets, passports, patches, programs, maps, and fair evaluations. · Participants must be wearing a bracelet before entering the exhibit area.
How do troops register? Registration packets can be downloaded on the Services page. Troops must register by mail. Troops not wishing to represent a country may pre-register as visitors.
How are countries assigned? Country requests are granted in the order they are received by U.S. mail as described above. You will be notified by email which country your troop is assigned to once we receive the registration and payment. Check the website for an updated list of countries available (countries not on list are not members of WAGGGS - China is not a member).
How much does the fair cost? Registration is $5.00 per Girl Scout (includes patch and passport). · Any troop who preregisters by mail before April 12, 2025 will receive 2 leader admissions free. - after April 12, 2025 Leaders are $4.00 each at the door. Non-Girl Scouts will be both pre-registered and at the door. · Children 3 and under are free. · After April 5, any additional admissions need to be purchased at the door, with no exceptions.
Can I register online? No at this time we cannot accept online registrations.
What kinds of payments are accepted? At this time we can only accept cash and checks. If we accept credit/debit cards we would have to pass that cost on to troops, which we do not feel would be fair. Girl Scouts work hard for their troop funds!
How do we get a flag for the Parade of Nations? We will provide flags for the opening flag ceremony for those countries with asterisks. We will try to get any flags we may not have prior to the fair. Flags must be returned after the ceremony.
What time can troop begin to set up? Exhibitors may begin setting up at 10:00 AM.
Is electricity available? No, electricity is not available at this time.
What kinds of things can the troops sell? All items (crafts/swaps/food/drink) to be sold must be made by the Girl Scouts. Because costs have increased significantly over the past few years, we have changed the maximum price. Exhibitors should charge enough to cover your cost for supplies but should stay between .50 cents and $1.00 range (not to exceed $ 1.00). NO STORE BOUGHT ITEMS ALLOWED! NO LIVE ANIMALS OR GOLDFISH ALLOWED!
How is this a fundraiser? We want this to be a fun educational event for Girl Scouts, however, it is also a fundraiser for the Juliette Low Fund and for scholarships for Destination girls. Therefore, we ask that any profit be donated to the Juliette Low Fund. If you find that you have not sold enough food/crafts to cover your cost, a small donation to the Fund is appreciated.
What is the contest? The contest is optional for troops who are exhibiting. Awards will be given or the best exhibited country in each age group (Daisy/Brownie, Junior, Cadette/Senior/Ambassador). Additional information and guidelines are available on the judging form (on the Services page). Awards will be given for 1st, 2nd, 3rd, and 4th places.
Can troops do a skit/song/dance? Troops who would like to perform a skit/dance/presentation are welcome to do so! To ease congestion during busy times and to provide troops more space, performances will be in front of the podium this year. There will be enough space for dances or skits. Please limit these to no more than 3 minutes. Monitoring of your booth will be provided during your scheduled performance time if needed.
